TROPIKAL Concepts
These are the main TROPIKAL words you will see in the dashboard and docs.
| Term | Meaning |
|---|---|
| Workflow | The job TROPIKAL runs from start to finish. |
| Run | One time a workflow runs. |
| Persona | Optional AI behavior, tone, and decision style for steps that need it. |
| Function | An approved action a workflow can run. |
| Access | A connected account or system TROPIKAL can use, such as Google Drive, Gmail, Calendar, a website, or an API account. |
| Knowledge | Approved information a workflow can use. |
| Capability | An approved source or action available to a workflow. |
| Connected Data | Approved business objects from a connected website. |
| Review step | A checkpoint where a person approves or rejects work before it continues. |
| Website publish destination | A workflow output that sends reviewed content to a connected website. |
Workflow
A workflow is the whole job. Examples:
- Answer a website visitor and prepare a lead handoff.
- Summarize forwarded email for owner review.
- Draft a blog article and send it for approval.
- Publish approved content to a connected website.
Workflows can start from a channel, a schedule, or a manual run.
Run
A run is one execution of a workflow. The Runs page shows execution status, step progress, review pauses, and safe operational outcomes.
Persona
A persona is optional. Use one when an AI step needs a tone, role, or behavior rule.
You do not need a persona for every workflow. A workflow that only moves structured data, calls a function, sends a notification, or publishes approved content may not need one.
Function
A function is an approved action. It can read information, create a draft, send a handoff, or call a connected service.
Functions can be used:
- directly from the Functions area when enabled,
- inside a workflow step,
- or by an AI step when the selected persona is allowed to use it.
Access
An Access is the connected account or system a function may need. For example, a Google Drive function describes the action, while a Google Drive Access is the connected Google account and approved scopes.
Manage tokens, reconnects, deactivation, and account grants in Accesses. Then choose an Access from a function, workflow step, or persona setup when needed.
Knowledge & Capabilities
Knowledge is the information a workflow can rely on. Capabilities are the approved actions it can take.
Keep both narrow. A workflow should only see the information and actions needed for the job.
Connected Data
When you connect a website, TROPIKAL can sync approved business objects for workflows. For example, a website might expose articles that can be read, updated, or published after review.
These objects appear as Connected Data after the website is validated, connected, and synced.
Review steps
Review steps keep important work human-approved. Use review before publishing, sending external messages, or changing website content.