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Accesses

Accesses are connected accounts or systems that TROPIKAL is allowed to use. Examples include Google Drive, Gmail, Calendar, bexio, a connected website, or another approved business account.

Connect an Access once, then choose it when a Job function needs that account.

Why Accesses are separate

A function is what TROPIKAL can do. An Access is the account TROPIKAL can use to do it.

For example:

  • A Google Drive function can list or read files.
  • A Google Drive Access is the connected Google account and approved Drive scopes.
  • A bexio contacts function can list contact summaries.
  • A bexio Access is the connected bexio account and approved contact access.

Keeping them separate makes setup easier and keeps tokens out of functions, jobs, and work-step instructions.

Where to manage them

Open Accesses in the workspace sidebar. From there you can:

  • see connected accounts, websites, and reconnect status;
  • open an Access detail page;
  • reconnect an expired account;
  • deactivate or delete access that should no longer be used;
  • review which Jobs use the Access.

Using Accesses in Jobs

When a Job function needs a connected account, TROPIKAL prefills an existing matching Access when one is available. The Access picker appears directly under the function picker, so setup stays focused on one choice: which account should this function use?

If none exists, choose New access from the setup flow. After the account is connected, TROPIKAL returns you to the Job editor you came from.

Do not paste account passwords, API keys, setup codes, or private provider details into work-step instructions, a knowledge source, or a chat message. Use the Access setup flow instead.

Using Accesses with Job functions

When you add a function to a Job, choose the Access that function should use. TROPIKAL then sets up the permission behind the scenes. Grant only the accounts the Job actually needs.

Example:

  1. Connect a Google Drive Access.
  2. Add a Google Drive function to the support Job.
  3. Choose the Google Drive Access in the picker.
  4. The Job can now use approved Drive-backed function calls.